Tricknology 23 Nov , 2014
On its face, the service offers free accounts, tons of space, advanced security features and more. But beneath Gmail’s minimalist interface are dozens of hidden features that can boost your productivity.
Now I’m going to list out some very easy to do but essential activity which will amaze you that why you didn’t knew about this.
1. Accessing the undo button.
Many users still don’t know about this native butt-saving tool, perfect for when you realize a mistake immediately after hitting send. Use this awesome function to retract a sent letter before a timer expires. Simply go to Settings > Labs > Undo Button > Enable.
2. Become more social.
When you install Rapportive, a tiny third-party sidebar app for Gmail, your contacts’ social information — LinkedIn, Google Plus, Facebook, Twitter — appear at a glance. Be sure to add your own social profiles to the app, too, so people can see yours when you write back. Now you can tap into your social network without leaving Gmail.
3. Creating templates and canned responses. There are few things more productive in the realm of email than having your top response types whipped into templates that you can alter as need be. Next time you find yourself typing essentially the same email for the umpteenth time, copy it and make it a template. Find it at Settings > Labs > Canned Responses > Enable.
4. Setting reminders. I use free third-party app FollowUpThen to schedule an email to be bounced back to me in whatever period I specify. To do this simply forward the email to a custom address at followupthen.com. Delaying the message until 9:30 a.m. If you’re writing a response to client and at the same you want to include a copy of the message to yourself for a future time include send a blind copy to a followupthen.com address.
5. Scheduling email to be sent later — from the present. With popular apps Boomerang, Yesware or Streak, type up that email now to be issued later. Scheduled emails can be helpful for anything from bills to birthday wishes that you know you must do at some point yet would like to get out of the way today.
These apps aren’t just for sending mail later to others; they are also ideal for temporarily clearing your inbox — and mind — until that thing can be dealt with later.
6. Tapping Gmail chat. There’s a good chance that most of your team has Gmail. One often overlooked way to message all of them on the fly is through the chat function right on your inbox. It’s in on lower left (although a setting option can move it to the right).
7. Using Gmail for customer relationship managment. Signals by HubSpot, Streak, Boomerang, Yesware and Bannatag let you use a suite of sales-conversion tools that can be integrated with Gmail for tasks like following up with customers, monitoring email-open rates and creating letter templates.
A word of caution: People should protect their privacy on Gmail, especially those in high-profile positions, to ward off a potential Petraeus-style scenario. Shannon Wilkinson, CEO of Reputation Communications, urges, “It is essential to delete the sent and trash boxes of Gmail accounts daily.”
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